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Purchase Guidelines

 

Purchases less than $3,000

Purchases under $3,000 do not require competitive bids and only require a single quote. City credit cards may be used for these purchases.

 

Purchases totaling $3,000.01 up to $50,000

Expenditures over $3,000 and up to and including $50,000, require competitive bidding with a minimum of three (3) informal quotes, two (2) of which should be form certified Historically Underutilized Businesses (HUB) vendors, if applicable.

 

Purchases over $50,000

Expenditures over $50,000 require formal solicitation process. Invitation to Bid, Request for Proposals or other solicitations as approved by law. Formal buds are posted on the City's website and in the local newspaper.

 

Bid openings will be conducted by authorized City staff. Procurement's of $50,000 and over are submitted to City Council for approval. This includes any purchases exempt for the bidding procedure.

 

Competitive Bidding Exceptions

Items exempt from competitive bidding are: sole source items, emergency purchases, personal or professional services, work paid for on a daily basis (day labor), land or right or way, and inter-local or other cooperative contracts.

 

Payment to Vendors

Vendors are requested to submit invoices to the attention of: Account Payable, 3805 Adam Grubb, Lake Worth Texas 76135. A Purchase Requisition Number shall be noted on all invoices.

 

 

 

 

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